Standing Committees

We thank the dedicated members who serve on AIEA’s standing committees. As a member-driven organization, AIEA relies on their expertise, perspectives, and leadership to turn the association’s priorities into action, advance our work, and strengthen our community.

Committee Meetings

AIEA committees are expected to meet virtually (or by phone) at least quarterly, though many committees choose to meet monthly. Chairs are encouraged to convene their committees on a regular basis. AIEA committees meet in-person annually at the AIEA Annual Conference (generally on the Sunday of the conference). An AIEA Secretariat staff member may be present for part of this meeting. Some committees may also choose to meet in person at other international education conferences if enough committee members are in attendance.

Chairs are encouraged to work with the AIEA Secretariat to coordinate committee meetings. The AIEA Secretariat will review the proposed dates against the conference line calendar, confirm staff availability, and then share a poll with Chairs and committee members to identify the best time for the group. This shared process helps ensure that a member of the AIEA Secretariat can participate in each committee meeting to support the committee’s work, provide information or context as needed, and maintain strong collaboration between the committee and Secretariat. 

AIEA will inform Chairs and committee meetings regarding the time/date/location of the in-person meeting at the Annual Conference.

Committee Meeting Minutes

Chairs should request that the Vice-Chair or another committee member take notes during the committee meetings. AIEA committees should submit all minutes from meetings to the AIEA Secretariat.

The AIEA Bylaws indicate that committee members for standing committees should be appointed by the President and serve three-year terms. The call for new Committee Members typically opens in November. Chairs-elect and members of standing committees serve three-year terms that generally end in February at the Annual Conference. Committee member appointments should be staggered to ensure continuity of knowledge within the committee.

The general process for adding committee members is:

• The call for new committee members typically opens each fall with appointments beginning in February of the following year. These calls generally include information about the charge of the committee, the three-year term, and request information such as a CV, statement of interest, or other information as decided by the committee Chair. The Chair sends the AIEA Secretariat a brief description/invitation to apply and confirms the information they would like included on the nomination form. The Secretariat will announce the call for new committee members across AIEA’s communication channels and include  all the nomination information provided by each Chair.
• The Chair, with optional guidance from the committee, determines who to appoint for a three-year committee term. Chairs should consult with the AIEA Secretariat during this process.
• The Chair sends proposed appointees to the AIEA President for approval. The current AIEA President makes these appointments on the recommendation of the committee Chair. The President may send their appointment directly to the Chair and Secretariat, or the Chair may send it with a cc to the President and Secretariat.

Committee Chairs are requested to send a roster to the AIEA Secretariat in December that indicates the name, email address, institution, and years of the term of each committee member.

Chair Elect

In 2022, AIEA approved a new set of bylaws with a modified structure to standing committee Chair positions. The fall prior to the last year of a current chair’s term, AIEA members will vote on a Chair-Elect for that committee. This is a three-year term with the elected individual serving a first year as a non-board member Chair-Elect, then two years as committee Chair (including service on the AIEA board). The Chair-Elect position is only in place every other year, and the goals is to ensure that committee leadership has deep knowledge of the committee’s work, charge, and functionality prior to taking on the role as Chair.

Vice Chair

Standing committee Chairs may appoint a Vice-Chair from any of the appointed committee members to share in the leadership and guiding of the committee’s work. These recommendations should come from the Committee Chair and are made by appointment by the current AIEA President. Service as a Vice-Chair does not automatically indicate succession to Chair-Elect. AIEA encourages transparency throughout the process by keeping committee members informed and inviting interested individuals to express their interest prior to appointment​.

The Member Outreach & Awards Committee focuses on strategies for the recruitment of new members and the enhancement of member benefits. The committee develops membership programming, including the New Member Welcome and the pre-conference Newcomer Orientation, as well as policy proposals and recommendations regarding member-related issues. This committee is also responsible for developing and promoting the AIEA Awards and selecting award recipients.​

View future Membership & Outreach Awards Committee meetings on our Event Calendar 

The Public Policy Committee monitors and responds to policy issues affecting senior international officers and international education leaders in the field of international education. The committee identifies and prioritizes policy issues for AIEA attention, develops strategies to advance advocacy efforts, and educates members at all levels on effective policy engagement. It operates through regular virtual and in-person convenings, ad-hoc meetings, and collaboration with other AIEA Committees and other partner organizations to ensure sustained and strategic advocacy on behalf of AIEA members.​

View future Public Policy Committee meetings on our Event Calendar 

The Publications & Resources Committee primarily focuses on developing and advocating for the editorial policies and priorities of the association, including the solicitation and review of proposed publications. The committee also makes recommendations to the Board regarding publication-related issues. Committee members are expected to actively participate in the review of submissions and the generation of ideas for the development of new resources and publications.

View future Publications & Resources Committee meetings on our Event Calendar

The Professional Development & Engagement Committee is a large and active committee serving three-year terms. The committee actively develops, supports and promotes a variety of leadership engagement activities for AIEA members, including annual conference workshops, Presidential Fellows selection process, Thematic Forums, AIEA Academies, and Town Halls on a variety of topics. The committee purposefully promotes diversity, inclusion and equity in all respects and encourages participation of members outside of North America. Organized around several subcommittees, the full PD&E committee meets monthly to develop goals and monitor progress.

View future Professional Development & Engagement Committee meetings on our Event Calendar