By submitting a registration, you acknowledge that you have read and agree to the AIEA 2027 Conference Registration Terms and Conditions, including cancellation, refund, transfer, photography, recording, contact-information, outside-event, press, and data policies.

Have questions? Email us at info@aieaworld.org.

1. Registration Cancellation and Refunds

Cancellation Deadline: Thursday, January 28, 2027

All registration cancellation requests must be submitted in writing to registration@riggsand.com by Thursday, January 28, 2027, at 11:59 p.m. ET.

• Cancellations received on or before January 28, 2027: Registrants are eligible for a refund of their registration fee, less a $100 processing fee.

• Cancellations received after January 28, 2027: No refunds will be issued.

Refunds will not be issued for no-shows or unused registrations.

AIEA is not responsible for circumstances that prevent an individual from attending the conference, including but not limited to inclement weather, travel delays or cancellations, visa denials or delays, illness, personal emergencies, or other unforeseen circumstances. These situations do not qualify for exceptions to the cancellation and refund policy.

2. Registration Transfers

Conference registrations may be transferred to another individual before the conference begins for a $100 fee. If the replacement registrant does not qualify for the original registration rate, the rate difference is also payable. All transfer requests must be submitted in writing to registration@riggsand.com prior to the conference.

3. Special Hotel-Block Registration Rate

The $800 early registration rate is available to AIEA members who register by December 15, 2026 and book at least three nights in the official AIEA conference hotel block. A qualifying reservation must be made before conference registration; enter its confirmation number during registration. If the hotel reservation is canceled or reduced below three nights, the registrant must pay the difference between $800 and the regular conference registration rate.

4. Photography and Video Release

By registering, participants acknowledge that AIEA may photograph or video record them at conference activities and use these images or recordings for marketing or promotional purposes. Participants release AIEA and its staff from claims or liability related to such use, including claims made on behalf of themselves, their heirs, or assignees. For questions or concerns, email info@aieaworld.org.

5. Participant Video Recording

Participants may not video record AIEA events, including sessions, roundtables, plenaries, keynote presentations, or receptions, without AIEA’s prior written permission.

6. Participant Contact Information

Participant contact information obtained through the conference, including attendee directories or the conference app, may not be distributed to non-registrants, used for unsolicited mass communications, or added to mailing or distribution lists without permission. AIEA will review reported violations.

7. Outside Events

Participants, sponsors, exhibitors, and organizations may not organize or schedule large outside events that conflict with AIEA plenaries, sessions, receptions, or luncheons. This applies regardless of host and does not prohibit informal individual meetings or small gatherings.

8. Press and Media

Members of the press may attend conference sessions. Unless otherwise specified by presenters, sessions are on the record. Remarks made in sessions or to journalists attending the conference may be quoted or reported in the media.

9. Data Use

AIEA uses information supplied at registration and in feedback questionnaires to administer and evaluate the event. Information about accessibility, accommodations, or other specific needs is used to support service quality and participant safety.

Agreement

By submitting a registration for the AIEA 2027 Annual Conference, participants acknowledge that they have read and agree to these Registration Terms and Conditions.